Club Constitution

North National History Day Constitution

Preamble:  We the people of WW-P High School North National History Day, in order to unite our membership and more effectively and efficiently use the powers of critical examination and advance the habits and skills required of historical research,  inquiry  and democratic collaboration, do hereby outline this compact. 

Article I:  The offices of the executive branch are that of President, Vice President and Treasurer. 

The President’s duties include: organizing meetings; acting as a liaison with the advisor; relaying information or designating a proxy to distribute state or national information of updates; creating assignments for competitors and collecting them on due dates; and fulfilling any other necessary duties associated with club leadership.

The Vice President’s duties include, along with assisting the President in his or her duties: helping to organize and run meetings, grant-writing, coaching any projects in need of assistance, and leading the club during referendums or during the absence of the president. 

The Treasurer’s duties will include organizing and running all fundraising activities with the officers and advisor, depositing monies into the club account, keeping a running ledger of deposits, withdrawals and club money, copying and filing all deposit and withdrawal slips and handing off originals to the advisor, meeting regularly (once each Marking Period) with the club advisor to take an accounting of club account transactions and discuss club finances. 

Article II:  The secretarial branch is divided into two positions, until an amendment indicates otherwise: a Recording Secretary and a Corresponding Secretary.

The Recording Secretary will be responsible for recording the meeting minutes and emailing them to all addresses on the club’s email list, and for taking attendance at the start of each meeting. 

The Corresponding Secretary will be responsible for recruitment and promotion of NHD.  This includes tasks such as making and writing morning announcements, taking charge of the booth at club fair, distributing or hanging up flyers for recruitment, and communicating with student council. 

Article III: Elections for officers will be decided by a vote of the NHD club members.  This vote will take place at a scheduled meeting towards the end of the year, and will be open to all active club members, active being defined as having attended meetings regularly or having completed and entered a regional project and attended at least 3 meetings during the course of the school year. 

Candidates running for election must be club members in good standing who have attended meetings regularly. 

The manner in which voting will occur is to be determined by the incumbent officer board, but will adhere to the following guidelines under any circumstance: The process identified below was decided by the officers on the 2014-15 board and accepted as “provisional” in the election of the 2015-16 board

  • Campaigning by way of speeches, flyers and social media is permitted; however, any bribery, intimidation or manipulation to obtain votes for oneself or on behalf of a candidate is strongly discouraged, and if discovered, will be investigated by the advisor and acted upon accordingly.
  • Election procedures shall not be initiated prior to the regional competition.

a. The corresponding secretary will send an e-mail to all club members with an embedded link to a google form (or other digital system of communication) for any interested club member to indicate interest in running for an office.

b. Club member will be defined as having regularly attended meetings or having presented a project at regionals and attended at least 3 meetings.

c. Club members will have one school week (Monday to Friday) to indicate interest in any or all positions through the Google form (or other digital system of communication) 

d. Candidates will be recorded on a ballot using the system and will be asked to prepare for an election meeting where it will be suggested that all candidates distribute their credentials and rationale for the position they will be pursuing and give a speech to the membership (candidates may pursue more than one position, but may not sit in more than one office).

e. An election meeting will be scheduled by the executive committee and advertised through e-mail and website to the membership.

f. After Speeches, the President or designee will call for an election; each member will cast one secret ballot in the election meeting for officers in this order (1st election - president, 2nd election - Vice President, 3rd election - Treasurer, corresponding secretary, recording secretary).

g. If a member cannot make the election meeting, the club faculty advisor will have the power to accept a digital vote after speeches from an absent member who has communicated with the advisor and established a verifiable rationale for their absence.

h. All ties will lead to a runoff in the executive committee where each officer will have one vote (unless they are running for office where they will need to recuse themselves).  Only officers in attendance may vote in a runoff and in the event an even number of officer’s vote, the advisor will break the tie with his/her vote. 

i. The Recording secretary (or designee by the president) will tabulate the ballots with the Vice President and will share the results with the advisor.  The advisor will announce the result of the elections in a manner and time appropriate for the club.  

 

Article IV: In order to amend or to alter the structure of this compact an amendment measure must be proposed and voted on in the following manner:

He or she who wishes to put forth a proposition for amendment must present their idea to the advisor who will either dismiss it or approve it to be brought to a vote.  If the adviser dismisses the measure, the amendment may be brought before all the active club members and garner seventy-five percent of the club member’s votes to override the dismissal of the measure by the adviser.  If the measure is agreed to by the adviser, a form will be provided to outline the measure and develop a timeline for passage. 

The following amendment voting process will be used to formally pass the measure.  Any override measure will not require a second vote and will use the same voting procedure that follows.  

Club members will be informed of the measure via e-mail and sent a copy of the measure. 

A club meeting will be chosen for the measure to be read before all the active club members.  Once presented, the amendment will be opened on the floor for questions no longer than ten minutes as monitored by the Treasurer.  Afterwards a secret vote will be held using the same voting procedure as used in in Article III. 

A simple majority is required in order to ratify an amendment measure to this compact. 

Original Constitution - May 19, 2015

Amended: March 8th, 2016